Which tracking method is best for teams with a lot of people and projects?

We have compiled the best project management tools to improve your game. Before we take a look at them, let’s understand why it’s important to use them in the first place.

Table of Contents

Best Project Management Tools in 2023

1. ProofHub

ProofHub is a versatile project management tool used by leading organizations like NASA, Disney, Taco Bell, and many more. This all-in-one tool comes packed with powerful features to eliminate the need of depending on tens of different tools to run your project.

Whether you’re a team of 10, 50, or 500 project members, ProofHub is an extremely scalable solution for managing project activities. Managers can use it to take charge of all kinds of project tasks, side-by-side full control on project communication. One of the highlights of ProofHub is that it brings must-have project tools such as files, time tracking, team chat, calendar – everything you can imagine in a neat web portal.

The latest release is ideal for work-from-home teams and outsourced projects because it’s 100% cloud-enabled. Team members can log in to a single project management tool for all their project needs. Using the secured IP feature that lets you restrict IP addresses accessing your ProofHub account, you can truly ensure data security and safe telecommuting.

Another useful highlight of ProofHub is its digital proofing feature. Cross-functional teams that work on web design, social media, advertising projects can greatly streamline their creative process. Organize project flows into “pending”, “in-review” and “approved” stages with all the key stakeholders chiming in seamlessly.

Features:

Task Management

Managers can hand out tasks in a detailed and organized way. Each task comes with useful context points such as due date, billed time, assignees, files, and comments. This ensures that the team members always know what to do and how to do it.

Time Management 

ProofHub comes with its own timesheets feature that lets team members record time spent on tasks. This is very useful when the project is billed by the hour as the managers can accurately plan the project ahead. It makes client communication much more transparent, enabling teams to never struggle while getting bills cleared.

Project Communication 

ProofHub offers three tools for communication – Discussions, 1:1 Chat, and Group Chat. Alternatively, team members can also share ideas and thoughts in task comments.

Discussions are Slack-like shared talk boards wherein everyone can post updates for the entire team to take note of. Best for holding discussions, openly sharing feedback, and making topical announcements. Discussions can be subscribed to, just like a Slack channel.

1:1 Chat is meant for personally reaching out to team members. It supports emojis, file attachments and works smoothly in the mobile app.

Group Chat lets teams of all sizes create their own chat groups for sharing internal updates. Any three members can create a group of their own for a more focused discussion experience.

Collaboration

As ProofHub brings all kinds of Project Management Tools under one umbrella, it makes collaboration a breeze. Team members can simultaneously work on the same document, send messages, and update tasks without changing the window. The proofing tool, which comes with in-file annotations further enhances the collaboration experience.

Project Planning

Managers can use nifty tools such as Gantt Charts and Project Timeline Calendar to stay on top of the planning process. These tools directly pull data from the task lists to create a visually perceptible project planning environment. This contributes to fewer missed deadlines, and timely actions whenever there is a roadblock.

Project Reporting 

Managers also get insights into critical parameters such as team productivity, time spent on tasks, tasks completed in a week, and so on. These reports make it easy for the manager to make well-informed decisions. If the team is underperforming or if a certain member is off-schedule, the manager will always know. This improves both the quality and timeliness of their decisions.

Pricing:  A free trial is available for new users. For information on our pricing plans, kindly visit our pricing page.

Start managing your teams and projects efficiently with ProofHub!

2. Scoro

Scoro is known as one of the most comprehensive business management software for professional and creative services. For those who wish to bring structure to your work, Scoro is the right pm tool for you.

Features:

• A single place for projects, clients, and teams
• Be organized in every aspect of your business with seamless workflow
• Get a real-time overview and automated reports
• Can be integrated with tools like DropBox, Mailchimp, Outlook, and more

Pricing: Premium plan starts at $33/user/month

3. Workzone

Workzone is built by a highly dedicated team to help individuals and organizations gain better control and visibility in work management. It gives them a central place to manage and share work, so everyone stays on the same page.

Features:

• Get top-level reports so everyone knows what’s next on the list
• Makes way for faster communication
• Features like creating tasks, to-do lists, and sharing files easily improves collaboration
• Set permission for different users including clients

Pricing: Starts from $200 per month

4. Filestage

Filestage is an enterprise-ready marketing project management software that helps teams to get their project deliverables reviewed and approved faster. Filestage streamlines organizes and automates feedback on deliverables throughout the proofing process while reducing errors and ensuring compliance guides are met. Enable colleagues and clients to view and annotate project deliverables (such as documents, images, or videos) in real-time for marketing projects, video production, website design, product catalogs, or anything else – and to approve files when they are complete.

Features:

• Build consistent review and approval processes
• Comment on videos, documents, images, and audio files in real-time
• Clear deliverable version management
• Project dashboard to keep an overview of all deliverables

Pricing: Starts from 89 € per month

5. Proprofs

ProProfs Project is one of the simple and feature-packed project management tools designed to help businesses of all sizes manage, track, and execute projects with ease. It brings all your projects under one roof allowing your teams to work on them collaboratively. They can share files on the go, discuss roadblocks, give feedback via task comments, and get real-time notifications on project developments. 

From assigning and prioritizing tasks to tracking and executing them, the tool helps you do it all. You can even create timesheets for each team member, manage billable and non-billable hours and generate invoices. 

Features: 

• Gantt charts
• Shared Calendar
• Kanban Board
• Custom Workflow
• Timesheets
• Insightful reports
• Invoice generation
• Drag and drop functionality

Pricing: 

Essentials – $2/user/month

Premium – $4/user/month

6. HubSpot

HubSpot is an all-in-one CRM tool that combines the power of your marketing, sales, support, and project management teams together. HubSpot’s free Marketing Hub provides you with Projects, a singular place for all your tasks, files, and communications to live in one place. Under the Marketing Hub, you can manage all of your projects within the same software and get real-time feedback, notifications, and results.

With built-in templates, you can start managing your projects instantly. For every project, break down different tasks, assign owners, set due deadlines, and provide any needed attachments or assets in Projects. Since it’s a part of HubSpot’s CRM, you’ll have all your customer data connected alongside your marketing, sales, and support teams.

Features:

• Collaboration boards
• Pre-built project templates
• Customer database and data sync
• Task assignment ticketing systems
• In-depth dashboard analytics

Pricing:

Free plan available with plans starting from $45 per month

7. Zoho Projects

Without a doubt, Zoho Projects stands out as one of the best simple project management software that can help you streamline your upcoming work and tasks with a click.

Features:

• Effective file management
• Gantt charts to oversee project progress
• One tool for teams to create, collaborate and communicate
• Can be integrated with ZOHO CRM and other tools to manage every aspect of a growing agency

Pricing:$25/month for up to 20 projects

Read on: Zoho Alternatives – 13 Tools Your Team Will Love

8. GanttPRO

GanttPRO is one of the best pm software, appreciated already by 250k project managers around the globe. It helps build project plans and timelines, track workflow, control expenses,  follow deadlines, and arrange productive collaboration in a single place. The solution offers ready-made Gantt chart templates for an easy start.

Features:

• Workload: keep all resources engaged and balanced
• Collaboration: comments, attachments, and notifications
• Workspace: Gantt charts and Board view
• Project templates for easy start

Pricing: Team plan starts from 7.90$ per user/month (billed annually)

9. nTask

New on the market, nTask is still in its burgeoning state of development, with new features and AI that are being introduced as the tool matures. Its intuitive software design that is easy on the eyes as well as easy to adopt, is one of the many reasons why start-ups, solopreneurs, and even enterprises will readily switch to this newcomer pm tool.

Features

• Task & Project Management: Simple task & project creation using task checklists, updates, progress meter.
• Risk Management: Use a risk matrix to identify and assess potential risks and their frequency of occurrence.
• Issue Management: Create and manage issues with customizable severity, priority, and status options.
• Time Management: Beautifully designed weekly timesheets with manual hours linked to a suitable task or a project.
• Resource Management – Manage resource allocation, project budget, and currency using the Project Planner.
• Meeting Management – Schedule multiple meetings at a time with a clear concise agenda, discussion points, and follow-up actions

Pricing

• Free plan- Unlimited workspaces, 100MB storage.
• Pro Plan – $2.99, Unlimited everything.

10. Chanty

Chanty is one of those hybrid project management tools that function as a team collaboration platform as well as a task management system. You can create a task from a message, assign it to a team member, set a due date and task priority. Task discussion takes you to a task-related conversation. Chanty has also in-built audio and video calls. You can integrate Chanty with third-party apps including Trello, Asana, Zapier, Google Drive, Dropbox, Onedrive, Github, Gitlab, Bitbucket, Mailchimp, Giphy, and others.

Features:

• Kanban board
• Due dates
• Task priority
• Task discussion
• Audio/video calls
• Third-party integrations

Pricing: Free plan: Up to 10 users, Business plan: $3 per user/month

11. Redbooth

Redbooth is an easy-to-use online task and pm software for busy teams. Moreover, you can keep your entire team organized, in alignment, and always on schedule with Redbooth.

Features:

• Intuitive task and project management
• Easily delegate and assign tasks
• Mobile apps for iOS and Android

Pricing: From $5 user/month

12. Celoxis

Celoxis is an award-winning all-in-one pm tool. It helps organizations to plan and track their portfolios, projects, tasks, resources, timesheets, issues, and risks from one place. It has extensive collaboration features including a customizable free client portal. Its dashboards and reporting capabilities are superb and one of the best in the market. It is feature-rich, intuitive, and highly customizable.

If you are comfortable with the Microsoft Project scheduling paradigm, Celoxis is one of the best alternatives to Microsoft Project.

Features:

• All-in-one project management tool
• Easy collaboration, share files, discuss and exchange comments not just with your colleagues but with your clients
• 360-degree real-time insights with our super powerful reports and dashboards
• Easy to customize and intuitive
• Easily allocate resources to tasks based on availability, demand, and skills.

Pricing: SaaS: $25/user/month & On-Premise: $450/user

13. 10,000FT Plans

10,000ft is a simple yet powerful pm software that helps you make confident operational decisions about your teams and projects. Apart from this, it has resource management and time-tracking capabilities as well.

Features:

• An effective visual resource planning software
• Detailed project tracking
• Flexible planning interface

Pricing: Basic plan starts from $10/month

Switch to a reliable project management software to deliver projects successfully. Try ProofHub

14. TeamGantt

TeamGantt is a refreshing pm solution that brings project scheduling software online. You can manage projects with this super-easy Gantt software. Inviting your co-workers, teammates, and friends to view and edit your Gantt chart is simple and fun!

Features:

• Fast drag and drop scheduling
• Intuitive and easy-to-use
• Real-time progress updates

Pricing: Standard plan starts from $7.90 /user per month (when billed annually)

15. Proworkflow

Proworkflow is one of those project management tools your teams would love. It’s beautiful, versatile, and extremely easy to use. Also, it integrates with all the tools you need – saving you time and streamlining your processes.

Features:

• Makes it a breeze to assign staff, track time, or reschedule projects
• Quoting and invoicing has never been simpler.
• Reliable support and consultation

Pricing: From $22 month/user for team

16. Mavenlink

Mavenlink is a modern software designed for services organizations to connect with people, projects, and make profits. In a world where connectedness, transparency, and performance matter more than ever, Mavenlink helps you deliver projects successfully.

Features:

• Manage multiple projects with ease
• Handle project schedules in an intuitive interface
• Gain visibility of all your projects in your portfolio

Pricing: Professional plan starts at $39/month/user

Read more: Mavenlink Alternatives and Competitors: Top 7 Tools You Should Try

17. Insightly

Insightly is a powerful CRM with a project and business management set. It allows you to grow your business faster than ever by building strong customer relationships over time.

Features:

• Effortless tracking of project activity
• Accelerate sales and manage leads
• Helps you build meaningful relationships

Pricing: From $15 month/user for teams

18. Clarizen

If you are looking for a cloud-based project management tool to help your business grow, Clarizen can come to your rescue. It is a single collaborative pm solution that could manage projects and help you connect with team members effortlessly.

Features:

• Automated processes and workflows
• Budget tracking and expense management
• Flexible UI

Pricing: From $60 user/month

19. Comindware

Comindware is a popular workflow and business process management software. The workflow management software provides key capabilities for task, data, and document management.

Features:

• Focuses on process optimization
• Customer order management and CRM capabilities
• Full process automation, activity monitoring, business analytics as well as enterprise system integration.

Pricing: Starts at $29.99 per user

20. Easy Project

Easy Project comes with a host of professional project management tools for you, your team, and the whole company. Trusted by top-notch companies like Toyota, Lenovo, Bosch, it is a perfect fit for numerous industries be it IT or educational.

Features:

• Visual project maps and plans
• Compatible with modules for Resources, Finances, Help Desk, and CRM
• Integrated with Outlook, Project, Excel, Redmine

Pricing: $21/month per user Pro plan (60 portfolios, and 100 custom fields)

21. Crocagile

Crocagile is a simple agile project workspace designed to streamline communication and is focused on software development teams. Its powerful pm tools and simple design is uniquely engineered for agile developers. It has all good stuff including collaboration and gamification features giving a much-needed boost to agile practices with cutting-edge technology.

Features:

• Activity Streams, Smart Alerts, and Group Chat to eliminate email
• Team member updates are visible in one place, and automatically
• File-Sharing – Store and Share files with commenting

Pricing: Starting from $2.50 per user, per month with the 30-day free trial.

22. Producteev

Producteev has been a task management solution for small and medium-sized teams. Project managers can easily access all their projects, tasks, and other collaborators. With this pm tool, you can easily plan any projects, map your route, organize files, delegate tasks, and various elements. Users can easily track the progress of each task.

Features:

• Organize on your fingertips
• Powerful collaboration
• Seamless tracking
• Interface customization
• Personalized support

Pricing: The Premium plan is available at $99 per month

23. Teamdeck

Teamdeck offers a complete solution for companies to deliver projects faster. It is an essential pm software for managing resources and monitoring time spent on tasks and projects. With Teamdeck you can book your employees on different projects and create accurate timesheets with one-click time tracking.

Features:

• Resource scheduling
• Timesheets and time tracking
• Leave management
• Measure billable time

Pricing: Free startup plan limited to 6 team members. Business plan starts from $3.99 / team member / month, $1 / basic resource / month

24. Smartsheet

Smartsheet is a portable project management software to help teams collaborate, time-tracking, reporting, resource management, and planning tasks. The cloud-based software has some amazing features that bring it to the list of best project management tools.

Features:

• Leverage team collaboration
• Automatic update requests
• File attachment from Google Drive, Onedrive, Dropbox, and more
• Gain visibility into who’s busy and who’s not
• Secure permission control

Pricing: Individual plan starts at $14 and business plan at $25 per user per month when billed annually.

Read more: Best Smartsheet Alternatives & Competitors for Work Management

25. Freedcamp

This is an extremely simple and intuitive tool for large organizations including architecture, interior design, IT services, retail, telecommunication, and many more. Freedcamp offers functionality to unlimited users making organizing details and tasks quick and super easy.

Features:

• Gantt chart to keep a bird’s eye view on tasks
• Split large tasks into smaller subtasks
• 3rd party integrations
• Password manager
• Shared file management

Pricing: Available at $3.99 for the owner and $0.99 for each additional user per month ( billed yearly )

26. Hive

Hive’s powerful project management and collaboration software put the needs of a team in a single place. The system lets you track project status, provide a Kanban-style status view, Gantt charts for project progress, and everything that a project team needs on a single page.

Features:

• Provides a central platform for everything
• Plan and repeat tasks using action templates
• Move seamlessly between projects, messages, and files
• Access anywhere from a desktop or mobile apps
• 1000+ integrations

Price: Professional plan at  $12/user/month

27. Freshdesk

Freshdesk is a pm software with a comprehensive set of tools to help businesses support the need of customers. It’s simple to set up and offers the best value for money.

Features:

• Integrated Live Chat, Phone Support, and Game Mechanics
• High customizability
• Multi-channel, multi-product, and multi-lingual support
• Great email messaging and self-service portals
• Keep track of conversations
• Resolve issues together through collaboration

Pricing: Freshdesk offers four price points for various business sizes. You can sign up for Freshdesk’s free trial.

28. Flock

Flock is every team’s collaboration hub. Packed with tons of productivity features, Flock is a messaging and communication tool for project management. It drives efficiency and boosts the speed of execution.

Features:

• Collaboration in real-time
• Jump into video calls with just a click
• Share all types of files and find them easily
• Invite guests to work with you
• Create notes and collaborate with teams on the go
• Share code snippets on the go
• Access your entire Google Drive from within Flock
• Manage your GitHub Repos without switching tabs

Pricing: Flock offers monthly and yearly billing. Pro plan starts at ₹ 149 per licensed user, per month billed annually (₹199 billed monthly).

29. LiquidPlanner

LiquidPlanner is a collaboration tool that combines project management and time-tracking. It has an interesting methodology for project management as it lets teams set realistic deadlines based on different scenarios.

Features:

• A realistic range of time to complete tasks
• Integrated time and budget tracking
• Task-specific collaboration boards
• Adding notes to projects
• Cross-project visibility

Pricing: From $39 user/month, billed annually

30. CoSchedule

CoSchedule is an intuitive marketing project management tool that’s made to help marketers keep their work organized. It improves company visibility by simplifying all project workflows inside one cross-functional calendar. The possibilities of creation are now endless by being able to view all projects, tasks, deadlines, and ship dates in one place.

Features:

• Complete more work by streamlining marketing workflows.
• View, manage and approve all projects and tasks in one place with Marketing Campaigns and Marketing Projects.
• Visualize project progress from start to finish more easily with Kanban Project Dashboard.

Pricing: Pricing begins at $20 a month and scales up to accommodate teams of all sizes.

Why pay extra for each feature separately? Save 63% on software costs with ProofHub! But Start with a Free Trial First!

31. MoneyPenny.me

The MoneyPenny Project Time Tracker is a smart and professional suite of online pm tools that

keeps projects and teams organized. By live-monitoring team performance against project deadlines, tasks, and budgets, businesses of any size can save more time and streamline

workflows.

Features:

• Auto timesheet creation, management, and approval on the cloud, from any device
• Full data integration, live synced online with invoicing, project tracking, and team timers
• Project progress live notifications and instant messaging team communication

Pricing: After the 30-day free trial, from $15/month/1 user (Starter plan) up to $55/month for 30 users (Enterprise plan).

32. Basecamp

Basecamp is one of the most popular online pm tools today. It combines all the necessary features at one place helping project members to know what to do and make sure nothing slips through the cracks.

Features:

• Message boards, schedules, to-do lists
• Document and file storage
• Easy-to-use and simple interface
• Tag team members easily

Pricing: $99/month.

Read on: Top 21 Basecamp Alternatives for Project Management

33. Monday.com

Monday.com is a simple but intuitive tool that enables people to manage work, meet deadlines, and build a culture of transparency. The solution is best for streamlining discussions, to see who is working on what, and keeping everyone in the know.

Features:

• Centralized communication and document management
• Visual project management and tracking
• Analytics and reporting are well-executed
• Smartly integrated with Dropbox, Zapier, Google Drive, and similar sharing and management tools

Pricing: Monday.com offers a free trial. The Basic plan is priced at $25 per month billed annually.

34. Wrike

Wrike is a robust and versatile tool that helps teams collaborate better and communicate with greater transparency. Wrike has plenty of best-in-class collaboration, communication, and document management tools. The tool allows you to set priorities and align your team to work faster and smarter.

Features:

• Tasks and milestones can be synchronized to Google, iCalendar, and Outlook calendars
• Gantt charts help create visual timelines
• Helps you to turn strategy into an actionable plan
• Provide accurate and up-to-date info to clients

Pricing:  Professional Package – $9.80/user/month (billed annually)

35. Asana

Asana is a cloud-based project management software that helps teams to map out every single detail of projects within an organization. Asana enables you to plan your work in a way that’s best for you. It is flexible enough to adapt to you.

Features:

• The free tool offers a basic dashboard and search
• Group tasks into sections or columns in a list or board project
• Notify employees using a personalized inbox
• A Gantt style view of how projects fit together
• Schedule and prioritize tasks on a special Asana calendar
• Generate detailed Progress reports

Pricing: Asana offers three tiers of pricing: Free, Premium, and Enterprise. The premium plan starts at  $9.99 per member/month.

If Asana doesn’t come out to be your cup of team, you can pick any best Asana alternative.

36. Podio

Podio is an extremely versatile tool. More than 500,000 organizations use Podio to run projects. It is built with a series of app and tools that help teams organize tasks and track their work.

Features:

• Break down large projects into simple to-do lists with assigned tasks
• File uploads, progress statuses, updates, and comments done in real-time
• Real-time comments and deadlines are all laid out on one dashboard
• Integrates with file-sharing services, customer support, and help desk tools
• Visualized reports to mark team’s progress

Pricing: Podio offers varying pricing tiers, which are priced per employee per month. Premium plan available at $24.

37. Project Insight

Project Insight is a simple and user-friendly interface that fits any team and project size. It offers notable integrations with Box, Microsoft Office, Microsoft Outlook, and Quickbooks. It comes with a simple and user-friendly interface. Users can track all steps of their projects from start to finish.

Features:

• Real-time reports and manages projects from a single location
• Time and expense tracking, resource management, and more
• Real-time access to their tasks and project schedules
• Balance resource work across all projects

Pricing: The business plan starts at $45 per user per month.

38. Teamwork Projects

Teamwork Projects is designed to work seamlessly with the tools to form smarter workflows.  With a perky interface, easy-to-use toolset, users can create a project, and generate tasks and milestones. Teamwork Projects is available on iOS, Android, Google Chrome, and the Web.

Features:

• Set start dates and end dates for your projects
• Get a snapshot view of what your team is up to with the project activity overview
• ‘Gantt’ style view of your projects
• Gain valuable insights on your team’s performance
• Assign low, medium, or high priorities to tasks

Pricing: Free 30 day trial. Pro plan is available at $9/month per user.

39. ProjectManager.com

Projectmanager.com is an online project management tool that helps users plan, track, and reports on projects online. A powerful project planning and scheduling feature that allows users to manage a team of individuals, balance projects, and document effectiveness.

Features:

• Attach files and comments to collaborate on tasks
• Seamless importing and round-tripping of MS Project plans, Excel files & CSV files
• Real-time dashboards show your status at-a-glance

Pricing: business plan with unlimited features at $25 per user per month.

40. ClickUp

ClickUp is a high-rated productivity solution helping you better manage your tasks, notes, projects, and time. The project management tool helps you figure out who’s doing what and brings all your tasks, projects, and resources in one place. ClickUp lays special attention on views, statuses, features, and processes to give you a better user experience

Features:

• Customize workflow with stages to keep people on the same page
• Create spaces to organize work with customized features, workflows, tags
• Add time estimates for automatic scheduling
• Control what others can see and what they can do
• Make goals and track their success  

Pricing: $4.99 per user per month

Read more: Best ClickUp Alternatives & Competitors For Project Teams

41. EventCollab

EventCollab is a web-based application that focuses on event project management and logistics tracking. Whether it is about contacts, data, tasks, schedules, calendars – you can securely manage everything in EventCollab. The interface is easy to navigate which makes managing complex tasks easier than ever. EventCollab uses a variety of technologies to create effective solutions for project and event management.

Features:

• Access projects in real-time
• Keeps track of the details and connects team members
• Restricted permissions, role settings, and data encryption
• Available in the cloud at any time from any location

Pricing: From $20 per month

Tasks + Calendar + Gantt Charts + 5 more Apps that smart Project Manager can’t live without! Check it yourself in this free trial!

42. Advantage

Advantage software is a management tool best suited for business agencies and marketing companies to manage the business side. It successfully integrates all agency roles into a single solution with robust modules, powerful features, and extensive reporting. It automates all facets of project management, proofing, billing, client relationship management. The good news is that it works well for medium to large agencies.

Features:

• Automate and manage projects more efficiently
• Streamlined processes to manage time, tasks, and expenses
• Complete reporting and forecasting
• Share files and collaborate

Pricing: Upon request

43. Redmine

Redmine is an open-source tool that works cross-platform along with multilanguage support. It gives registered users the ability to create and manage their own projects meaning once you have registered, you are allowed to create your own projects and get access to their features. Being free downloadable software, it is definitely worth a try.

Features:

• Multiple project support
• Role-based access control
• Custom fields for issues, time entries, projects
• Gantt chart, calendar, issue-tracking system

Pricing: Free

44. Nutcache

Nutcache brings the best of Agile workflow to manage to plan, track, and organize your projects and tasks better. It provides you with all the tools required to complete the project delivery lifecycle. It is trusted by 1,30,000+ companies worldwide to meet their deadlines. With its agile planner which allows you to see at a glance what others are working on.  

Features:

• Assign cards to manage priorities
• Set milestones and alerts to never miss a deadline
• Bill time and expenses accurately
• Customizable workflows and well-organized tasks

Pricing: $15/user/month

45. Notion

Notion is an all-in-one workspace where you can write, plan, and collaborate. Unlike traditional tools for project management, Notion has a modern feel both in its looks and features. It is being used to plan and discuss projects, communicate with teams and clients, and keep track of all the important stuff. Notion keeps records of everything and captures unique workflow in the best possible way.

Features:

• Outline ideas and rearrange them in any way
• Syncs across various devices and collaborators in real-time
• Works in the browser and runs offline with the Mac, Windows, and mobile apps

Pricing: Starts at $4 a month

46. Paymo

Paymo is a full-fledged task management software helping teams to work better with advanced proper planning, scheduling, task management, and time tracking features. It’s a great tool to bring everyone together and on the same page. Whether you’re a part of a creative, marketing, web designing, business consulting team, Paymo lets you work in harmony and help you manage work faster and better.

Features:

• Advanced task management tools, Gantt charts, and Kanban boards for accurate planning and scheduling
• Discussions and comments for real-time seamless collaboration
• Compare initial time estimates against actual work
• Customizable time and work reports

Pricing: Business plan starts at $15.16/user/month

47. Cage

Cage is a media collaboration software best-suited for designers, creative agencies, and in-house teams. It lets you collaborate with your team directly on the work enabling you to deliver work on time. With its advanced toolkit, you get to gather, discuss, and act on feedback faster. You can also manage projects, teams, and communicate at a single place. It’s also quite effective to get a clear picture of ongoing projects and how your team is performing.

Features:

• Add annotations directly to images, video, audio, PDFs
• Share design decisions, customize color palettes and layouts
• Record different work in progress

Pricing: Professional plan for $14 per user per month

48. Avaza

Avaza is a productive solution that teams use to collaborate on projects, schedule resources, track time, manage expenses for a more efficient business. It helps you get more done faster with quick file-sharing, activity feeds, and more. You get to see a bird’s eye view on who’s working on what and manage work assignments and make smarter scheduling decisions.

Features:

• Visualize, filter, and group tasks within and across projects
• Flexible project budgeting and billing options
• Easily manage resource allocated to each project
• One-click time tracking from every screen

Pricing: Basic plan starts at $19.95 per month

49. Dropbox Paper

Dropbox Paper launched by Dropbox is a new way to collaborate, organize teamwork, and work from anywhere. It is a collaboration app that runs on shared Dropbox space to collect ideas, create documents, chat, and keep everything together in one place.

Features:

• Help teams collaborate in a distraction-free environment
• Keeps people in the loop with real-time collaboration
• Link your Google Calendar or Microsoft Office 365 account
• Visual representation of whatever is happening

Read more: 17 Best Alternatives To Dropbox You Need To About In 2023!

50. Evernote

When you’re planning a project, having all the information in one place makes it easier to keep things organized. Evernote is an app for all your needs of taking notes, making lists, reading content online, and having to look up something that you’ve written before. Keeping everyone on the same page will always make sure that you focus on what matters as projects from start to finish.

Features:

• Set reminders, track deadlines, and gather feedback
• Save important emails
• Stay on schedule with checklists and reminders
• Add keyword tags on notes to find them quickly

51. Todoist

Todoist is a customizable solution to meet the project management needs of small and midsize businesses. It is a powerful task manager loaded with great features to boost productivity as well as organize tasks and set schedules.

Features:

• Capture and organize tasks with Quick Add
• Measure your progress with visualization
• Email tasks and subtasks directly to your inbox
• Sync across all your devices and integrates with all your favorite apps 

One login window for all your team members and projects. Get your custom login URL for free here!

52. TimeCamp

Time Camp lets you easily track the time spent collectively on each project to keep the team’s work under control and communicate with them efficiently. The tool allows its users to manage unlimited projects and customers without any additional costs.

Features:

• Track the progress and detect possible delays
• Collect valuable information about how much time tasks take
• Plan the work of your team
• More precisely estimate the time needed to do a particular type of task
• Bill your clients accurately

53. Confluence

Confluence helps you manage the details of all your projects. Atlassian’s Confluence provides powerful tools for teams to collaborate, complete projects, and review tasks.

Features:

• No more separate documentation process
• Powerful task management to assign a tag, assignee, and due date
• Organize, track, and review decisions
• Hassle-free file sharing

54. Functionfox

Functionfox is a timesheet tool trusted by creative professionals all around the world. It is both powerful and easy to use. You can track your projects accurately from conceptualization to completion, reduce admin time, and increase productivity and profits.

Features:

• Simple project creation and management
• Interactive real-time reporting
• Compare budget estimates with actual figures

Pricing: From $5 user/month ($35/month for the 1st user)

55. Workbook

Workbook is a grown-up software suite for project and resource management, CRM, collaboration, file-sharing, forecasting, and accounting. You can choose exactly as per your requirements and only pay for it.

Features:

• Create projects and tasks easily
• Easily customizable
• Supports a client portal

Pricing: $19 user/month, minimum 30 users

What is a project management tool?

A project management tool is what brings projects and team collaboration at one place for everyone to be on the same page.

Why should we use project management tools?

You might be living under a rock if you’re really not aware of the benefits that come along with project management tools. We’ve outlined some common benefits below:

• Faster collaboration
• Easier delegation
• Accurate project tracking
• Central data storage
• Seamless communication
• Quick file-sharing
• Time tracking
• Automated invoicing
• Quick reporting

Now that you know the advantages offered by online project management tools, let’s learn how to choose the right one.

How to select the best online project management tool?

Make sure to check if your preferred project management tools offer the following features or not.

• Advanced feature-set
• Intuitive user interface
• Cloud-based access
• Customizability
• Security
• Integrations
• Cost-effective

Conclusion

With the changing times, the needs of businesses are changing as well. Spend a good amount of time to figure out if you need an invoicing tool, robust reporting software, or a holistic view of projects and processes in one place.

We hope that the above list would serve the purpose and provides you a list of top project management tools to be used in 2023. 

Vartika Kashyap

Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.

What is the best way to keep track of projects?

Which tool is most useful near the end of a project when meeting deadlines is the top priority?