Which of the following statements is true concerning the steering committee?
A steering committee is a form of corporate governance made up of high-level executives, authorities, or stakeholders who provide strategic oversight and guidance to one or more projects within an organisation. When these people meet, it’s called a steering committee meeting.
Steering committees typically answer to the top executives of an organisation, assuming they themselves are not part of that executive. These top executives are the people responsible for creating a vision or direction for the company. Any visions, goals or initiatives conjured from the top executives are subsequently handed to the steering committee. It is at this stage that the steering committee breaks down the practicalities of achieving these goals, visions, or initiatives. Show A steering committee does not manage the project, nor is it intended to be a “voting democracy”. The management of the project is passed down to the project/programme manager. The steering committee then “steer” the project/programme managers toward the desired outcome. This is achieved through deliberation, ideation, consideration, recommendation, and decision making. The project/programme managers execute any decisions or suggestions received from the steering committee. Most projects have their own unique objectives, strategies, and challenges. Not every steering committee will find a universal template for proceedings that they can follow in order to ensure a successful project. Below are our own general guidelines, suggestions, and considerations for working with or part of a steering committee. A successful steering committee will pave the way for a successful project. When steering committees fail, the results can be detrimental to organisations, wasting critical time, money, and manpower. The Main Purposes of a Steering CommitteeMany of the larger tasks that face a project will require a high-level decision-making authority. Aside from the general guidance of the project and instructing the project/programme manager, steering committees are entrusted with the decisions that ultimately determine how the project will look upon conclusion. Some common tasks and decisions steering committees deal with include:
The decision to conclude a project is traditionally dealt with by corporate management, but any discussion on the matter should be held during a steering committee meeting. The steering committee then presents their recommendations to corporate management as mentioned above. FormatThe format of steering committee meetings can vary depending on the exact reason why the meeting has been called (as this can include any of the matters mentioned above). There will be elements of the meeting that will become a regular occurrence. Based on this, the format of a steering committee meeting can include:
EngagementIt’s crucial to the success of steering committee meetings that there is a pre-planned code of conduct. Critical items that need addressing prior to these meetings are:
When these rules are not defined, steering committee meetings might divulge into a forum for demonstrating power and authority. This immediately compromises the integrity of the steering committee and endangers the project as a whole. The problem is that when one person dominates, the rest of the committee may begin to lean towards the dominators personal preference. Thus, valuable information and perspectives from other members of the committee may never be heard. If one steering committee member, or perhaps the designated chair, begins to dominate proceedings, consider utilising a shared leadership model for meetings. Ideally, both designated leaders will bring different perspectives and styles of leadership to meetings. The idea is to create a balance and to keep everyone in check. Check out our blog on producing more engaging meetings here! IdeationSteering committee meetings often require a lot of problem-solving or idea generating. To assist this, there is a multitude of ideation devices that can be utilised during a steering committee meeting to achieve results. It can be difficult to choose the right exercise for you and your team and a lot of trial and error is required. Here are some exercises we’ve found useful in the past that work well in a project meeting:
Be sure to check out our standalone blog on producing effective, engaging meetings for a detailed approach to getting the most out of your team. AttendeesAttendees of a steering committee meeting are all pre-selected. These members normally come from persons within an organisation who have the authority and ability to make important decisions. When selecting these committee members, keep diversity in mind. The people you select should share a common goal, but whose opinions and agendas may differ greatly. This diversity helps ensure your steering committee is adaptable and makes better decisions. The ideal number for a steering committee is around 6. The reasoning behind this is that with 6, the leadership will less likely be viewed as a form of dictatorship. There is also just fewer than the number of people that typically slows a project down. Steering committees also require strong leadership. The chairing of the committee should be entrusted with the actual authority to make key decisions. Remote Meeting ToolEnsure that any steering committee member or any relevant stakeholders to your steering committee are invited. If they cannot physically attend the meeting, it’s best to utilise a remote meeting tool like virtual meetings or conference calls. Check out our very own conference call solutions Which of the following is a function of the steering committee?The Steering Committee provides support, guidance and oversight of progress. Members do not usually work on the project themselves. Generally, the Project Manager, and other members of the Project Team, actually do the work implementing the project.
What is a steering committee quizlet?A steering committee is a group of senior managers from the major business functions that works with the chief information officer (CIO) to set the information systems (IS) priorities.
Which is not a major task of the IT steering committee?An IT steering committee is a committee of senior executives to direct, review, and approve IT strategic plans, oversee major initiatives, and allocate resources. It is not involved in day-to-day management of the IT organization.
Which of the following is a form of outsourcing hardware infrastructure exclusively?The correct answer is B) Infrastructure as a service (IaaS) cloud hosting. Infrastructure as a service (IaaS) cloud hosting provides cloud storage...
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