Which part of word window is located at the upper left side above the tabs?
With Word 2007, Microsoft completely overhauled its world-famous electronic typewriter. Gone were menus that buried commands two or more levels deep. In their place were tabs and the ribbon, a dynamic, turbo-charged toolbar that put the most common tasks out in plain view as easy-to-find buttons. Word 2010 improves on this model, letting you work with documents even more efficiently and giving you easy-to-find, detailed information about your document with Backstage view. Show
This chapter gets you up to speed—fast—with Word 2010 basics. Learn where everything is onscreen; find out how to create, save, and open documents; and check out the different ways to view your creations. Whether you’re looking for a quick refresher or a step-by-step guide to getting started with Word, you’ll find it here. You can open Word in several different ways, depending on how you installed it, but the most common method is clicking the lower-left Windows Start button. From the menu that appears, select All Programs→Microsoft Office→Microsoft Word 2010. Word opens, displaying the screen shown in Figure 1-1. If you’ve opened Word recently, it appears as an option on the Start menu; if that’s the case, save yourself some menu burrowing and just click Start→Microsoft Word 2010. You can also open Word by opening a document you’ve been working on. In Windows 7, click Start→Documents, and then select the one you want from the Documents library. Alternatively, click Start and then click the right-pointing arrow next to Microsoft Word 2010. This opens a list of documents you’ve saved recently; make your pick and Word launches automatically. Figure 1-1. The Word 2010 screen features the ribbon, which gathers together related buttons for common tasks. Click any tab’s name—File, Home, and so on—to change the ribbon to show buttons related to that tab. If your computer has Windows Vista, then click Start→Recent Items to see a list of all the files you’ve worked with recently; choose a Word document from the list to open Word. TipIn Windows 7 and Vista, you can pin (permanently affix) a program you use regularly to the Start menu, making it easy to find. Click Start, right-click the program you want to pin (such as Word), and then select Pin to Start Menu from the shortcut menu that appears. Pinned programs always appear at the top of the Start menu, above a horizontal line that separates them from recently used (but unpinned) programs. In Windows 7, you can also pin a program to the taskbar, giving you one-click access to the program. If you’re a Word 2007 veteran, the biggest change you’ll notice in the Word screen—and you’ll notice it right away—is that the upper-left Office button has disappeared. Replacing it is the File tab, a blue tab on the left side of the screen. (It’s always blue, no matter which tab you’ve selected.) The File tab brings back a souped-up version of the File menu you may remember from earlier versions of Word. Clicking this tab gives you what Microsoft calls the Backstage view of your document, shown in Figure 1-2; what you see on the main part of the screen depends on which menu item you select. You’ll be seeing more about Word’s Backstage view as you read on, but it’s more or less what you’d expect: choices that let you open, print, share, and so on. Here’s a quick guided tour of the Word 2010 screen, starting in the upper left:
NoteZoom controls don’t change the font size of the text in your document; they just let you get a closer look or take a longer view of what’s on the page. If you’ve used earlier versions of Word, you know how much faster you can work by keeping your hands on the keyboard. (That way, you can just keep typing, rather than having to reach for the mouse, move it around, click a few times, reposition your fingers—and then repeat the whole ordeal each time you need a command.) So you may have learned certain keyboard shortcuts, such as Ctrl+C for copy and Ctrl+V for paste. You’ll be pleased to know that these shortcuts work are alive and kicking in Word 2010. Starting with Word 2007—and continuing in Word 2010—Microsoft has revamped the keyboard shortcut system, and it stars the Alt key. No longer do you have to remember dozens of keystroke combinations. Just click Alt, and Word shows you which key to press to perform the task you want, as shown in Figure 1-3. For example, if you want to choose a task from the File menu, press Alt, then F (you don’t have to hold the keys down at the same time) to open that menu. Similarly, to do something on the Review tab, press Alt, then R. Each option on the menu or ribbon is labeled with its own shortcut key, so you know what to press next. To hide the labels, simply press Alt again or click anywhere on the screen. Figure 1-3. When you press the Alt key, little word- and number-labels sprout onscreen, indicating keyboard shortcuts. Here, for example, press N to open the Insert tab, P to open Page Layout, and so on. It doesn’t get much easier: Just open Word from the Start menu, and a fresh, new, blank document, called Document1, appears with a blinking cursor at the beginning of the first line. All you need to do is start typing. NoteOpening Word directly from the Start menu creates a new blank document. But if you’ve already opened Word (or if you opened Word by opening an existing document), then you need to use one of the methods below to create a new document. To create a new document after you’ve opened Word, use any of these methods:
The sections that follow show you how. Creating a New Blank DocumentIf you’ve already got Word open and want to create a new document, simply press Ctrl+N (think N for new). Doing so opens a window with a new blank document. Or follow these steps:
Figure 1-4. When you create a new document, you can start off with a blank document or choose a template or an existing document as the basis for your new one. Creating a New Document from a TemplateImagine you return from lunch to find an email from the boss in your inbox: “We need 15 award certificates for tonight’s banquet. Attached is the list of recipients and awards.” Oh, great. You have an idea of what an award certificate looks like, but you’ve never made one before—let alone 15. Never fear. Word comes to the rescue with a huge variety of prebuilt templates. A template is a reusable model for a document, with specialized formatting already built in. For an award certificate, for example, the template already has formatting to make it horizontal (landscape orientation) and to center and space the text. Use the template as a starting point, tweak it to meet your needs, add your information—and you’re done. You’ll have the stack of award certificates printed out in no time. (Chapter 5 tells you everything you need to know about printing documents.) TipWord 2010 comes with some templates built right in, but Microsoft keeps a much larger selection of Word templates online at http://office.microsoft.com. You can find and download these templates right from Word, so for the widest selection make sure your computer is connected to the Internet before creating a new document using a template. To create a new document from a template, follow these steps:
Figure 1-5. Templates give you preformatted documents for a wide variety of purposes, like the award certificates shown here. Click any template to see a preview of it in the right pane; if it looks good, click Download to create a new document based on that template. TipIf you’re online, you can also search for a template. On the right side of the bar that says Office.com Templates, type the word or phrase you want to search for into the Search box. Press Enter or click the right-pointing arrow. Word shows you all templates related to your search term. Creating a New Document from an Existing DocumentIf there’s a document format you use frequently—such as a meeting agenda, a report, a memo, whatever—you can use an existing version of that document to create a brand new one. For example, say it’s your job to create the agenda for the weekly departmental meeting. Instead of starting from scratch each week, just use an agenda you’ve already created as the basis for a new one. The format and some placeholder text are already there; just fill in the new information—and save yourself a lot of time. Here’s how:
Figure 1-6. To create a new document from an existing one, find the document you want to use as the basis for your new document (use the left-hand pane to change folders). Select a file, and then click Open. This part’s easy. Just place your fingers on the keyboard and type away. The cursor, a blinking vertical line, shows where the text will appear as you type. You can move the cursor with the mouse (put the mouse pointer where you want it, and then click to make the cursor jump there) or by using the arrow keys and navigation keys (Page Up, Page Down, Home, and End). As you type, Word automatically moves to the next line when you reach the end of the current one (this is called wrapping). To start a new paragraph, press Enter. If you make a mistake, use the Backspace and Delete keys to erase characters. Backspace deletes the character immediately to the left of the cursor, and Delete deletes the character immediately to the right of the cursor. Or you can select text (holding down the mouse button, drag the cursor across the text you want to select) and then press either Backspace or Delete to make that text disappear. You can also delete text by typing new text over it: Select what you want to delete, and then type its replacement text. After you’ve created a document and typed in some text, you need to save your work. Whether you’re retaining the document for posterity or because you want to work on it again later, the advice is the same: Save early, save often. In order to do so, you need to first give it a name and tell Word where to store it. Word offers a bunch of different ways to perform this safety dance, and this section explains ‘em all. Saving a Document Using Your MouseYou can use your computer’s mouse or your laptop’s touchpad to save a document using Word’s menu commands. When you’re ready, use one of these methods:
Saving a Document Using Keyboard ShortcutsIf you want to do a quick save to make sure Word is keeping up with you as you type, using keyboard shortcuts is the way to go; just press a couple of keys and get on with your typing. You can quickly save a document using any one of these keyboard shortcuts:
Using the Save As Dialog BoxHowever you open the Save As dialog box, here’s how to use it:
TipIf you save a lot of documents in a format other than Word’s standard .docx format, you can choose that format as the default. Click File→Options (Alt, F, I) and then choose Save. In the “Save documents” section, use the “Save files in this format” dropdown list to choose the file type you want as your standard. Click OK. From now on, Word saves all your documents as this type, unless you tell it otherwise when you save. When you’re done working on a document, Word gives you several different ways to close it:
If your document has unsaved changes, Word shows a dialog box asking if you want to save those changes. Make your pick:
Say you’re working on a report. You created the document, typed in some text, saved it, and closed it when you left work for the day. The next morning, you’re ready to crack it open again. Here’s how to find the document you want and open it, so you can get back to work:
Figure 1-8. To open a document, navigate to the file you want and click the lower-right Open button. TipFor a shortcut to opening a document you’ve worked with recently, click File→Recent (Alt, F, R) to see a list of recent files. Click any file (or, if you’re using keyboard shortcuts, type its number) to open the document. When you open a document in the way just described, you open it as a normal document that you can read and edit in Word. But you also have a few other options. To see them, follow steps 1 and 2 above, then click the downward-pointing arrow to the right of the Open button. These are your choices:
Word gives you numerous options for viewing your document, so you can choose the view that lets you work best on the task at hand. If you’re writing the first draft of a report, for example, you want to focus on what you’re writing, and you might choose Draft view. Later, when you’re ready to print the report, you might switch to Print Layout view to make sure the margins, headers, and page numbers look the way you want them to on the page. Or if the report is long, with lots of headings and subheadings, and you want to check how it’s shaping up, Outline view gives you a high-level look at its organization. These are just some of the ways you can view a document in Word—read on to learn about them all. To look at a document in one of Word’s views, click the View tab, shown in Figure 1-9, and then choose the view you want. Or click a view in the lower-right part of the screen—they open the same views. Going from left to right, these are Word’s view options:
Figure 1-9. Your options for viewing a document appear on the left side of the View tab. The tiny illustration on each button gives you an idea of what the view looks like. Viewing a Document in the Navigation PaneNew to Word 2010 is the Navigation pane, which provides a high-level map of your document. To turn on the Navigation pane, click View (Alt, W). In the ribbon’s Show section, turn on the Navigation Pane checkbox. This opens the Navigation pane on the left side of your screen, as shown in Figure 1-10. Outline view in the Navigation paneIf your document has headings to introduce sections and subsections, click the Navigation pane’s Outline tab to see just those headings in the pane, as shown in Figure 1-10. Each heading is a button you can click to jump to that section in your document. It’s a fast way to find your way through a long document. Figure 1-10. The Navigation pane helps you find what you’re looking for with a high-level view of your document. In Outline view (shown here), click any heading to jump to that section in the document. To close the Navigation pane, click its upper-right X or turn off the View tab’s Navigation Pane checkbox. Page view in the Navigation paneTo find and jump to a particular page, click the Navigation pane’s middle tab. The pane switches to a view that lets you browse your document page by page, as shown in Figure 1-11. Pages in the pane appear in Print Layout view and are numbered; click any page to move to that page in the document. TipThe Navigation pane is also home to Word 2010’s supercharged new search function. Read more about how to find a word or phrase in your document on Finding and Replacing Text. Figure 1-11. Use the Navigation pane to browse through the pages of your document; click any page to jump there. You don’t have to get a headache squinting at the screen, trying to make out words written in a teensy-tiny font. And neither do you have to spend time scrolling back and forth to read lines written in a large font. Instead, just zoom in or out to make the text the perfect size for your peepers. Zooming doesn’t change the font size; it just gives you a close-up or bird’s-eye view of the words on your pages. This section will have you zooming in and out in no time. The Zoom slider appears in the lower-right corner of the Word screen. A pointer indicates the current magnification. When the pointer is in the middle of the slider, the document is at 100 percent. But you can make the text appear larger or smaller:
TipInstead of clicking and dragging, you can zoom in or out in 10 percent increments by clicking the plus sign (to magnify) or the minus sign (to reduce) on either end of the slider. Using the Zoom dialog boxThe Zoom slider is great for quick adjustments in and out. If you prefer, you can also zoom using the Zoom dialog box, shown in Figure 1-12, which gives you more options and more precision. To open it, click View→Zoom (Alt, W, Q). Or you can click the current zoom percentage in the lower-right part of the screen (it’s just to the left of the Zoom slider). Figure 1-12. Use the Zoom dialog box to zoom in and out with precision, or to show multiple pages on the screen. In the Zoom dialog box, you’ve got a couple of different ways to change your view:
Figure 1-13. To see multiple pages at once on your screen, use the mouse to choose the number of pages and the layout you want to see. As you make choices in the Zoom dialog box, the Preview section gives you an idea of the size of the text and how the page will appear on your monitor. When everything looks good, click OK to apply your selection. Working with Multiple WindowsUsing multiple windows can speed up your work exponentially. Instead of having to switch back and forth between two different windows showing two different Word documents, you can show them both on the same screen. That way, you can compare different drafts of the same document or easily copy text from one document into another. You work with multiple windows from the View tab’s Window section, shown in Figure 1-14. Click View (Alt, W) and then choose one of these options:
TipWhen you use New Window to open the same document in two different windows, use Arrange All or View Side by Side to see both windows on the same screen. Figure 1-16. When you view two documents side by side, Word squeezes the ribbon so you can still see all its sections. Click the arrow in any section to see its buttons. NoteWhen Word arranges two document windows side by side, it has to squeeze the ribbon so everything fits. In Side by Side view, you won’t see all the buttons for each section of the ribbon. To see the buttons for a particular section, click the down arrow beneath the section’s name, and Word opens the toolbar for that section. And if you’re using keyboard shortcuts, there’ll be an extra command in the sequence to open the section before you can choose a button. Which part of the Word window is located on the upper left side above the tabs?Here I will explain the parts of the Word window. A Quick Access Toolbar: In the upper-left corner of the window is the Quick Access toolbar, sometimes referred to as the QAT. The Quick Access Toolbar provides commands you frequently use. Save, Undo, and Redo appear on the toolbar by default.
What is located at the top of the Word window?We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document you are currently using.
What are the tabs at the top of Word called?The ribbon is a command bar that organizes a program's features into a series of tabs at the top of the screen. Ribbon tabs are composed of groups of closely related commands, designed to help users quickly find desired commands. Each ribbon is a bar (line) across the page.
What is located to the left of the document window and is used to set top and bottom margins?The Margins tab is on the left. At the top of the box, enter dimensions for top, bottom, left, and right margins.
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