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Excel has set a limit on the number of unique cell formats within a workbook. Excel 2003 allows up to 4000 different cell format combinations, whereas Excel 2007 and later versions allow a maximum of 64000 combinations. When this limit exceeds, you may encounter errors, such as “Too many different cell formats”. It can prevent you from inserting or modifying workbook rows or columns. Sometimes, it prevents you to copy and paste the content within the same or different workbooks. This error may also occur due to various other reasons. Show
You can encounter the “Too many different cell formats” error due to the below reasons:
Methods to Fix the “Too many different cell formats” Error in ExcelFirst, check that your Excel application is up-to-date. It helps in preventing duplicate styles in workbooks. If the error persists, then follow the below methods: Method 1: Simplify the Workbook FormattingYou can face the error in Excel - Too many different cell formats, if the size of your Excel file has increased due to excessive or unnecessary formatting. You can try to simplify the formatting of the affected workbook. While reducing the number of formatting combinations, you can follow the simplifying guidelines, such as using a standard font and applying borders consistently. Follow the below steps to remove unnecessary formatting in your worksheet:
The above steps will remove all unnecessary formatting from the selected cells, thus reducing the number of cell formats. Besides this, you can try removing the cell patterns (if any) or use cell styles to remove unnecessary formatting in the workbook. Method 2: Remove Conditional FormattingConditional formatting is also one of the reasons behind the “Too many different cell formats” error. It usually occurs if you have applied multiple rules to various cells or cell ranges within a workbook. Each rule has its own formatting settings. If you’ve applied a large number of conditional formatting to cells, it can increase the number of unique cell formats. You can check and remove the unnecessary conditional formatting. Here are the steps to do this:
Method 3: Repair your Excel WorkbookCorruption in the Excel workbook can also cause the “Too many different cell formats” error. You can try the Microsoft inbuilt utility to repair the file. Follow these steps to use this utility:
If the Open and Repair utility does not work or fails to repair the corrupted Excel file due to any reason, then you can use Stellar Repair for Excel to repair the Excel file. It is a simple-to-use third-party Excel repair tool with an intuitive UI that enables anyone to use it without much effort. The tool can help in fixing the “Too many different cell formats” error. It does so by repairing the Excel (XLS/XLSX) file and recovering all the components, including damaged cell style, without impacting the original formatting. You can download the software’s demo version and install it to check how it works. Method 4: Save the Excel File to a Binary Workbook (.xlsb) FormatYou can also get the “excel too many cell formats” error if the size of the spreadsheet is too large. You can try saving the Excel file in binary (.xlsb) format to reduce the Excel file size. Here’s how to do so:
Some Additional SolutionsHere are some additional methods you can try to fix the issue: 1. Check and Fix the Un-used Style Copy IssueMany users have reported encountering the “Too many different cell formats” error when moving or copying the content of a workbook from one Excel to another and the unused styles being copied from one workbook to another. Microsoft has released a hotfix package which contains a fix for this issue. You can install this hotfix package (2598143) to resolve the issue. 2. Use Clean Excel Cell Formatting OptionYou can check and enable the Excel cell formatting option to fix the “Too many cell formats” issue. This option will help you remove the excess formatting in your workbook. To locate this option, click on the Inquiabove steps willre tab. If you fail to see the Inquire tab, then check if the Inquire option is enabled in the Excel Com Add-ins settings. 3. Clean up Workbooks using Third-Party ToolsThe “Too many different cell formats” issue can occur if your workbook contains a large number of unnecessary styles, as mentioned above. You can use third-party tools, such as XLStyles Tool or Remove Styles Add-in to clean up workbooks recommended in Microsoft Guide. However, Microsoft takes no guarantee of these tools. ClosureIf you’re getting the “Too many different cell formats" error in Excel, try the methods discussed in this post to resolve it. You can simplify the formatting by following standardized guidelines and clearing all the unnecessary conditional formatting. If the error has occurred due to corruption in Excel file, then you can use Stellar Repair for Excel to repair the Excel file. It is an advanced tool that can repair Excel worksheet and recover all its objects without losing the original formatting. |